OSHA 300 Recordkeeping Requirements for Businesses
Injuries and illnesses in various workplaces must be properly documented, and your workplace procedures must be compliant, or you face significant fines under the regulations of OSHA.
One of the first factors an OSHA inspector will look at during an inspection is the injury and illness records of your workplace. Is everything in your life in order? Understanding the following concepts implies that you have proper record keeping:
• Who an employee is, as well as temporary employees?
• What constitutes a recordable injury or illness in a workplace
• How to complete the 300 Log of Work-Related Illnesses and Injuries form of OSHA
• When should the 300A Summary of Work-Related Illnesses and Injuries form of OSHA be completed and posted?
• When you must provide records for workers, board members, or the officials of government
• How long you must keep the necessary records
• Who is responsible for submitting 300A Summary data to OSHA electronically?
• The timeframes for submitting data to OSHA digitally
Below, you’ll find regulatory information and adherence solutions.
What are the 300, 300A, and 301 of OSHA all about?
OSHA employs Forms 300, 300A, and 301 to keep track of injuries and illnesses.
The supervisor must record the name, job position, and case number of the injured worker on OSHA Form 300. The supervisor’s next step is to summarize the case by stating the place of the incident, the date of the accident or illness, and the precise body part afflicted. The outcome, such as days absent from work, job transfers, or other cases that can be recorded, is also requested on OSHA Form 300.
In every particular case, each employer must provide an overview of all work-related illnesses and injuries. Form 300A is used to report work-related injuries.
The 300 Log Form of OSHA can also be used to keep track of reported illnesses and injuries.
The final section of the paper is OSHA Form 301, which is used by employers to report workplace injuries and illnesses. Every OSHA Form 300 or its similar illness or injury must also be documented on Form 301 or its related form.
• The OSHA Form 300 is the Workplace Injuries and Illnesses Log.
• The Summary of Work-Related Illnesses and Injuries is OSHA Form 300A.
• The Injury and Illness Occurrence Record (OSHA Form 301) is used to record injuries and illnesses.
Who is responsible for electronically transmitting injury and illness records to OSHA?
Most employers are required to submit their injury and illness information to OSHA online. Every year, by March 2, businesses with more than 250 employees must share details from Form 300A for the form of the previous year.
Businesses with 20 to 249 workers in certain “greater industry risk,” as defined by the NAICS code, are required to transmit data from their Form 300A online. That data must be reported by March 2 starting in 2019 and every year after that.
When must I submit the 300A summary?
By February 1st, the 300A summary will be available. The complete OSHA recordkeeping timeline is seen here.
• November to January: Check the 300 Log of OSHA in order to make sure all entries are correct and complete. Any flaws should be addressed. Form 300 should be used to create and verify an annual report of injuries and illnesses.
• No later than February 1st, the 300A Summary of Work-Related Injuries and Illnesses form of OSHA must be displayed where notifications are normally posted. This annual report must be kept up to date until the 30th of April.
• March 2: Deadline for affected companies to submit data from the 300A Summary to OSHA online.
• The 300A yearly summary Form is no longer required to be posted after April 30.
When do I have to notify OSHA about my injuries and illnesses?
Work-related deaths and serious injuries must be reported to OSHA by all companies, including those who have partly been excluded from the Part 1904 rules of recordkeeping. You must report work-related mortality within 7-8 hours of knowing it or discovering it was work-related. Within a day, report any work-related in-patient amputation, hospitalization, or loss of an eye.
Use one of the following procedures to notify a fatality in-patient amputation, hospitalization, or loss of eye:
1. Contact the local OSHA Area Office via phone or in person.
2. Contact the OSHA toll-free central line at 1-800-321-OSHA (1-800-321-6742)
3. Using the OSHA reporting application at www.osha.gov , you can submit your report electronically.
In Conclusion
As stated earlier, every medical care other than first aid should be disclosed to OSHA. Organizations must also keep track of serious work-related illnesses and injuries that have been diagnosed by a qualified healthcare provider.
Don’t forget about the 300A form of OSHA if you have more than ten partly exempted employees. Do your proper research throughout the year to preserve an accurate record of any work-related illnesses and injuries that fit the criteria. This will make the assessment process for your Head of Resources and administrative departments faster and more efficient.