What is the OSHA 300 Recordkeeping Requirements for Businesses?

There are various reasons per OSHA Recordkeeping rules why injuries and illnesses in a workplace need to be accurately recorded and your workplace procedures need to be compliant. Otherwise, you run the risk of being subject to OSHA regulations with very hefty fines.

In fact, one of the first things an OSHA inspector will review during an inspection is the injury and illness records for your workplace.

Is everything alright in there?

The following questions will help you better understand how to run your record keeping properly:

Who is an employee and who is a temporary employee?
Which injuries or illnesses count as recordable at a workplace
How to fill out the OSHA Form 300 Log of Work-Related Illnesses and Injuries
When is the 300A Summary of Work-Related Illnesses and Injuries form of OSHA due to be completed and posted?
If you need to supply records for employees, board members or government personnel
What records you need to keep and for how long
Who is required to electronically submit 300A Summary data to OSHA?
The timelines for electronic submission of data to OSHA

Below, you’ll find regulatory information and adherence solutions.

What Are OSHA 300, 300A, and 301?

OSHA include Forms 300, 300A, and 301 used by OSHA to record workplace injuries and illness.

The supervisor shall enter the name, job title, and case number of the injured employee on OSHA Form 300.

The supervisor then summarizes the case by noting where the incident occurred, the date of the accident or illness, and the specific body part involved. OSHA Form 300 also asks for the outcome, whether, for example, days away from work, job transfers or other events that could be recorded.

For all of them, an overview of work-related illnesses and injuries must be provided by each employer. OSHA Form 300A: Reporting of Job-Related Deaths, Injuries, or Illnesses

OSHA 300 Log Form, You can also use this form to keep track of reported illnesses and injuries.

The last part of the paper is OSHA Form 301, which is a utility paper used by companies to report occupational injuries and illnesses. Every OSHA Form 300 or equivalent illness should be documented on Form 301 or its associated form.

The OSHA Form 300 is the Log of Workplace Injuries and Illnesses.
OSHA Form 300A: Summary of Work-Related Illnesses and Injuries
The Injury and Illness Occurrence Record (OSHA Form 301) is the form for injuries and illnesses.

Who Is Required To Submit Injury And Illness Records Electronically To OSHA?

Many employers must submit injury and illness data online to OSHA. By March 2 of every year, companies with more than 250 employees need to provide information from Form 300A for the previous year’s form.

Businesses with between 20 and 249 workers in designated “greater industry risk,” according to the NAICS code, must transmit data from their Form 300A online. That data is to be reported by March 2 of each year beginning in 2019.

When am I required to submit the 300A summary?

The 300A summary will be ready by February 1. View the entire OSHA recordkeeping timeline.

Between November to January: Review the OSHA 300 Log to ensure entries are correct and complete. This should be corrected for any errors. Annual report on injuries and illnesses using form 300.
No later than February 1^st: the 300A Summary of Work Related Injuries and Illnesses form of OSHA must be posted where notices are usually posted. This annual report is required to be current at least until the 30th of April.
March 2^nd: Due date for affected companies to file data from the 300A Summary online with OSHA.
After April 30^th: the 300A annual summary Form previously required posting is no longer required.

When do I need to report my injuries and illnesses to OSHA?

All companies, including some that have been mostly exempted from the Part 1904 recordkeeping rules, must report work-related deaths and serious injuries to OSHA.

You have to report a work related death within 7-8 hrs after you knew or found out it was work related. Report any work related in-patient amputation, hospitalization or loss of eye within 24 hours

Notify of a fatality in-patient amputation, hospitalization, or loss of eye by using 1 of the following procedures:

Call or visit your local OSHA Area Office.
Call the OSHA toll free central line: 1-800-321-OSHA (1-800-321-6742)
Using the OSHA reporting application at www.osha.gov , you can submit your report electronically.

Final Thoughts

As mentioned before, any medical care beyond first aid must be reported to OSHA. Organizations are also required to record medically diagnosed serious illness and injury that are work-related.

If you have more than ten partly exempted employees, do not forget the 300A form of OSHA. Conduct your due diligence throughout the year to ensure an accurate account of any occupational diseases and injuries you meet the definition of.